Budget against actuals, continuously
Phases carry hour and money budgets, booked time and expenses count against them immediately. You see overruns as they happen, not only in the post-calculation.
Keep effort, budget and returns in view.
Phases, time, expenses and services belong to the project. Compare the effort against the budget, prepare billing and keep track of the profitability of your work.
Why ewws
What project controlling inside the ERP does better
Most project tools stop at time tracking. In ewws, projects run on the same platform as invoicing, accounting and payroll: every hour, every expense and every invoice belongs to the project, without exports and without an Excel bridge.
Project plan with critical path
Phases with dependencies as a plan: the critical path is highlighted, schedule conflicts are flagged, and rescheduling adjusts the plan directly.
All billing models
Time and material, fixed price, milestones and advances, chosen per project. Advances stay profit-neutral until the work is realised.
Revenue recognition into the ledger
Work in progress is accrued at cost or by percentage of completion and posted provisionally, including a provision for onerous contracts. The books are right even mid-project.
Honest forecasting
The estimate at completion uses a deliberately manual percentage of completion, not wishful maths derived from hours. Where a figure is not reliable, ewws says so openly.
No silo
Time tracking, expenses, service orders, invoicing and accounting share the same data. Project figures and financial figures cannot drift apart.
Features
From timesheet to a project statement you can trust
Everything service companies, agencies and project-driven SMEs need day to day, on the same platform as the rest of ewws.
Time tracking with activity types
Capture hours on the desktop or on the iPhone, per phase and activity type. Each activity type can carry its own billing rate that flows straight into the invoice.
Expenses with rebilling
Project expenses are captured, approved and rebilled to the customer on request, each expense exactly once. The project margin stays clean.
Invoicing from the project
Approved hours and expenses become the invoice, time and material or according to plan. Double billing is technically impossible.
Profitability per project
Revenue, cost and margin per project, weighted by activity types. You see which mandates carry and which cost you money.
Capacity and utilisation
Planned project work against the team's actual capacity, per person and period. Overload shows up before it hurts the project.
Portfolio across all projects
Profitability and forecast across the whole project portfolio, aggregated honestly. What is not reliable is disclosed instead of glossed over.
Controlling depth
Figures your auditor can trust
Project controlling in ewws is accounting-grade controlling: the valuation logic follows the Swiss Code of Obligations, not the project manager's wish list.
WIP and percentage of completion
Work in progress at cost or by percentage of completion, posted provisionally and reversed cleanly the next day. Onerous contracts are provisioned, not hidden.
Earned value and estimate at completion
Earned value, cost performance index and the estimate at completion per project. The percentage of completion is assessed manually on purpose, so the forecast actually means something.
Plan with dependencies
Finish-to-start dependencies between phases, critical path in calendar days and flagged schedule conflicts. The server keeps the plan consistent.
Billing
Every service on the invoice exactly once, and at the right rate.
Where hours are the product, the margin is not made in the project but on the invoice. ewws knows the billing models a service firm needs, and locks out in between what would otherwise reach the invoice a second time.
Rates
Billing rate and cost rate per activity type
Consulting, development, travel time and project management each carry their own billing rate for the customer and their own cost rate for your margin. Where no separate rate is stored, the project rate applies. The same hour therefore prices differently for the customer than in your costing, and both are justified.
Fixed price
Milestones with a ceiling and an advance
A fixed-price project is billed through its payment plan. Each milestone goes out exactly once, and the sum of milestones cannot exceed the contract value; that requires a change order. An advance stays neutral in the result until the work is delivered.
Expenses
Recharging, cleanly stamped
Approved project expenses become an invoice line and are stamped as recharged in the same move. The same expense never reaches a second invoice, and VAT on the recharge follows the standard rate on the net amount.
Safeguard
No franc twice
A fixed-price project cannot also be invoiced by effort; ewws rejects the attempt with a reason. The effort run only takes approved time, and an hour already invoiced is spent for the next run. Closed periods stay locked.
How an engagement runs
Three steps from the order to an invoice that holds.
The path is the same for a construction project, a consulting engagement and a maintenance contract. What differs is the billing model you choose, not the sequence.
Step 1
Set up the project
You create the project with customer, phases and budget, in hours and in francs. Sub-projects hang under a parent project, and the plan knows the dependencies between phases including the critical path.
Step 2
Capture where the work happens
Time, material and expenses land on the phase on the Mac, on Windows or on the iPhone in the field. Approval decides what becomes billable. From approval on, every hour counts against the budget.
Step 3
Bill and accrue
The invoicing run turns approved work into the invoice, first as a preview with count, hours and amount if you wish. What is not yet invoiced is accrued as work in progress, so the interim closing holds too.
For whom
Service companies and fiduciaries
Wherever hours are the product, project controlling decides the margin.
Services
Agency, engineering office, IT services
Projects with phases, budget and dedicated rates per activity type. Hours and expenses flow in from mobile, the invoice comes out of the project, and the margin sits right next to it.
Fiduciary
Mandates under control
Mandates as projects with budget and actuals, clean revenue recognition at closing and a portfolio view across all mandates. Figures that stand up to an audit.
In use by SMEs across Switzerland, from Lucerne via Zurich and Berne to Geneva, Lausanne and Ticino, in German, French and Italian.
Related
More from the same platform
All solutions
Service, production, warehouse and finance at a glance: projects are part of the same platform.
View solutions →Editions and pricing
Project controlling is included from the SME Pro edition. Compare the modules for your project workflow.
View editions →ERP for Mac
Project controlling native on the Mac, mobile time tracking on the iPhone, one data set everywhere.
View Mac ERP →Bring project effort and billing together.
See which edition covers projects and controlling, or discuss your setup directly with us.